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Even with detailed planners and easy-to-use guides, couples get in a tizzy when planning for their wedding. From fixing timelines for the day to making sure your decor is up in time for the reception, there seems to be too many details and tasks with too little time to handle them.
The trick is to get organised and get help. Edit all your tasks into neat sections and checklists that are easy-to-read and manage. Then get help - and be shameless about it. Ask your friends, relatives, colleagues and even your parents to pitch in if they can. The more help the better.
Here are 4 simple steps to help you get battle-ready for your wedding.
Step 1: Note it down
Always prepare a day and time sheet for every single appointment and event - dress fittings, actual day schedules, meet ups with photographers and vendors and meetings with your bridal party and helpers. Every task that needs attention needs a time sheet and checklist.
Step 2: File it.
Create a folder for every separate checklist. The folder should include the above mentioned day and time sheets, and reference materials if necessary.
For example, for your flower bouquet and decor tasks, create a folder named 'FLOWERS' and file your time sheets and checklists along with notes of your meetings with the florists and/or wedding planner, as well as tear sheets and pictures of the bouquets and decor you like. If someone is tasked to help you with this, make sure his/her name and details are included in the folder as well.
In summary, your folder needs the following:
- Appointment sheet (listing day, times and locations of your appointments)
- Checklist of tasks
- Notes of the meetings
- Reference materials and tear sheets
- Name, details and contacts of your helper (if any)
Step 3: Edit, edit edit
Your dream wedding and celebration may include a thousand and one details. But if your budget and resources are limited, stick to the important details that matter. From guests lists to additional items for your dinner or decor, cut off everything irrelevant and unnecessary. Be ruthless about it. It is always easy to add on after all the major aspects and tasks are confirmed.
Step 4: Have a Plan B
When everything's neatly organised and confirmed, always remember that things that can go wrong, usually do. As much as you like everything to be perfect on your wedding day, you need to be realistic about your expectations. Helpers can fall sick or vendors may turn up late.
Have a Plan B, and get someone to be in charge of it. This plan should be realistic and easily executed without fuss in the case of an emergency. For example, if your photographer fails to turn up, get your assistant to organise all your guests to snap pics of the event with their camera phones. Better still, have friends to bring along their cameras and supplement the services of your professional photographer.
See also: how friends can help cut your budget.
Be creative and flexible with your plan. But most of all be positive; your wedding is more than all the planning, details and logistics - it's about finally getting married to the one you love and sharing that moment and joy with everyone you love.
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